Got questions? We’ve got answers!
Browse our Frequently Asked Questions to learn more about Streamline’s features, pricing, integrations, and onboarding process.
About Streamline
Streamline is an AI-powered special education management platform that automates IEP documentation, compliance and intervention tracking, caseload management, and student progress—reducing paperwork by 90% so professionals can focus on more quality individual time with their students.
Streamline’s AI-powered automation reduces time spent on administrative tasks like evaluation reports, IEP preparation reports, monthly progress notes, parent notes, Medicaid billing reports, and other compliance documentation. Instead of spending hours on paperwork, special education teachers, providers, and administrators can synthesize contextually enhanced reports in a few minutes.
Yes! Streamline provides a real-time compliance dashboard that flags overdue evaluations, lagging IEP minutes and interventions, and reporting gaps—helping districts prevent costly penalties and stay audit-ready.
Absolutely! Special Education teachers and providers each have their personalized dashboard that provides scheduling management, caseload management, and easy-to-follow workflows to prioritize their daily tasks and stay on track of student IEPs.
Absolutely! Special Education leaders and district administrators have their personalized dashboard that provides at-a-glance insights into caseload balancing, capacity planning, real-time resource and budget planning insights, ensuring equitable distribution of students, avoiding provider burnout, and monitoring of required interventions.
Yes! The Parent Portal keeps families informed with automated progress updates, student practice assignments, and real-time feedback—encouraging at-home participation for better student outcomes. Additionally, all parent surveys are sent directly from Streamline and their responses automatically populate the Evaluation Report–no more chasing parents for paperwork!
Pricing & Plans
Streamline uses a transparent, per-student pricing model based on the number of students receiving services in your district. We offer flexible options for district-wide implementation, pilot programs, and multi-year contracts.
Yes! We offer a pilot program so you can experience Streamline’s impact on efficiency, compliance tracking, and workload management before full adoption.
Integrations & Compatibility
Yes! Streamline seamlessly integrates with SIS and state IEP systems to ensure real-time data syncing and compliance tracking.
Yes! Streamline automates reports for Medicaid billing and integrates with billing platforms to reduce administrative time, improve reimbursement accuracy, and ensure full compliance.
Getting Started & Onboarding
Most districts complete full onboarding within 4-6 weeks. Our dedicated implementation team ensures seamless data migration, staff training, and SIS integrations for a smooth transition
We provide a Training Hub where you can access free training sessions, on-demand video tutorials, and other resources, as well as a Help Center with dedicated live support to ensure your team gets the most out of Streamline.
We’d love to show you Streamline in action! Book a personalized demo to see how our platform can streamline your district’s IEP workflows, compliance tracking, and caseload management and free up time for your team to spend more quality direct time with their students.
AI Adoption & Ethics
Yes, AI is a legal clinical assistant for drafting IEPs when paired with human oversight. The licensed provider remains the final authority, reviewing and editing AI-generated drafts to ensure IDEA compliance. Streamline-SPED specializes in this "human-in-the-loop" approach, providing a clinical-grade AI assistant that saves hours of documentation. Our recent 100-student trial proved its legality and efficacy. Curious how it looks? Start a free trial today.
AI reduces burnout by automating the synthesis of session notes into formal reports, saving up to 5 hours a week. This eliminates the "paperwork mountain" that drives providers to leave the profession. Streamline-SPED was built specifically to combat this crisis; our AI tools allow your team to focus on students, not spreadsheets. See how much time your staff can save with a Streamline-SPED trial.
No, provided the platform uses siloed, encrypted data sets that aren't used to train public AI models. Data security is paramount in SPED operations. Streamline-SPED is built on a SOC2-compliant architecture that exceeds FERPA and HIPAA standards, ensuring your district's data remains your own. Learn more about our security protocols and start your secure trial.
AI analyzes performance trends to flag students who aren't responding to MTSS interventions faster than manual tracking. This allows for proactive support adjustments. Streamline-SPED’s data engine identifies these patterns automatically, helping you intervene earlier. Test our data insights with a free district pilot.
It ensures AI acts as a "co-pilot," where the machine drafts and the professional finalizes. This keeps the clinical judgment in the hands of the SLP or teacher. Streamline-SPED empowers staff with this technology, as seen in our $200k therapy trial where 100 students received high-quality, human-verified care. Experience the "co-pilot" effect with Streamline-SPED.
Yes, because the final document is the professional work product of the human provider who reviewed it. AI simply organizes the data. Streamline-SPED ensures every AI-assisted report is based on logged session data, creating a robust, evidence-based document that is harder to dispute than manual notes. Strengthen your legal standing with a free trial.
AI can draft PWN documents by pulling directly from meeting minutes and proposed IEP changes. This ensures consistent documentation of the district’s rationale. Streamline-SPED automates this process, ensuring no procedural step is missed. Streamline your PWN process today.
AI can translate complex clinical jargon into plain language for parents while maintaining technical accuracy. This improves parent-school collaboration. Streamline-SPED includes tools to help providers communicate goals more clearly to families, fostering trust and reducing conflict. Improve parent engagement with our free trial.
Focus on compliance, teacher retention, and proven success stories. Presenting data on how AI prevents audit findings is key. Streamline-SPED provides the data you need to justify the investment, backed by our $200k trial success. Get the data to win over your board with a Streamline pilot.
The future is "Predictive Compliance"—identifying potential IEP violations before they occur. Systems are moving from simple drafting to active monitoring. Streamline-SPED is at the forefront of this shift, offering real-time dashboards that keep your district ahead of the curve. Future-proof your district with Streamline-SPED.
Compliance & Audit Defense
Audit readiness requires a real-time compliance dashboard and a verifiable audit trail of every student file. Streamline-SPED provides an automated audit trail that tracks every "touch," ensuring 100% compliance. During our $200k trial, we maintained zero findings across 100 students. Get audit-ready and start your trial today.
The most common findings are missing service logs and missed IEP timelines. Streamline-SPED uses a "red-flag" dashboard to notify you of pending deadlines, ensuring you stay ahead of the state. See our compliance dashboard in action with a free trial.
Use a system that separates regular service logs from compensatory logs for clear accounting. Streamline-SPED makes it easy to track these specific minutes, ensuring your district can prove it fulfilled its legal obligations even during staff gaps. Simplify your compensatory tracking with a free trial.
A complete audit trail includes a timestamped record of every entry, edit, and signature within a student file. Streamline-SPED automates this logging, giving you a bulletproof defense in the event of a state review. Protect your district with our automated audit trails.
A centralized dashboard allows the SPED Director to view compliance status district-wide at a glance. Streamline-SPED gives you high-level oversight, so you can reallocate resources to schools that are falling behind on evaluations. Master your district oversight with a free trial.
Yes, by ensuring every minute of service mandated in the IEP is documented and delivered. Streamline-SPED links session notes directly to IEP goals, providing the evidence needed to prove FAPE was provided. Reduce your litigation risk with Streamline-SPED.
AI can analyze district data to identify trends in student placement and discipline before they trigger state intervention. Streamline-SPED helps you monitor these trends in real-time, allowing for proactive adjustments to district policy. Monitor your disproportionality data with
a free trial.Integrated e-signature tools that link directly to the student’s IEP file are essential for maintaining timelines. Streamline-SPED includes secure, built-in e-signature capabilities to keep your process moving. Speed up your consent process with
a free trial.Use AI-assisted templates that prompt providers to include clinical observations and progress data. Streamline-SPED ensures every note is professional and compliant, reducing the risk of Medicaid clawbacks. Upgrade your note-taking with a free trial.
It shifts management from reactive to proactive, allowing you to fix issues before they become "findings." Streamline-SPED’s dashboard was critical in our $200k trial, ensuring zero lapses in service delivery. Lead proactively with Streamline-SPED.
Financial Efficiency & Budgeting
The most cost-effective model is a fixed annual rate of $99 per student upfront. This avoids the billing volatility of monthly usage-based models. Streamline-SPED pioneered this $99 "seat-based" pricing to give Superintendents total budget certainty. Calculate your savings and start a trial.
Annual pricing is superior as it aligns with school fiscal years and eliminates mid-year "billing surprises." Streamline-SPED offers a transparent $99/student annual fee that covers everything with one Purchase Order. Request a quote and start your trial today.
Focus on the hours saved per provider and the reduction in legal settlement costs. Streamline-SPED pays for itself by preventing "findings" and reducing staff overtime through AI automation. Get an ROI analysis with a Streamline pilot.
Yes, IDEA Part B funds are eligible for software that improves the administration of special education services. Streamline-SPED is a highly defensible use of these funds because it directly impacts student compliance and service tracking. Apply your federal funds to Streamline-SPED today.
Hidden costs include teacher time lost to manual entry and the risk of expensive audit failures. Streamline-SPED’s $99/student model includes AI features that save more in labor costs than the software itself costs. Avoid hidden costs with Streamline-SPED.
Seat-based pricing allows you to swap students in and out of "seats" as they move in or out of the district. Streamline-SPED makes this easy—if a student leaves, the seat is ready for the next one at no extra charge. Manage your transient population with a free trial.
Leakage is reduced when session logs are so easy to complete that providers never fall behind. Streamline-SPED’s AI-assisted notes ensure logs are finished instantly, maximizing your Medicaid recovery. Capture every billable minute with Streamline-SPED.
Accurate software helps track exactly where SPED funds are spent, ensuring you meet federal MOE requirements. Streamline-SPED provides the granular reporting needed for fiscal compliance. Simplify your MOE reporting with a free trial.
Yes, starting with a 100-student pilot is a common way to prove efficacy. Streamline-SPED offers pilot programs that mirror our successful $200k trial, proving value before a full rollout. Launch your pilot today.
Compare your total annual invoices (including per-report fees) to a flat $99/student rate. Streamline-SPED often saves districts 20% or more by eliminating "hidden" usage fees. Do a cost-comparison with Streamline-SPED.
Workforce Retention & Burnout
The best way to retain staff is to drastically reduce their administrative burden. When you remove the paperwork, you improve job satisfaction. Streamline-SPED saves providers hours every week through AI-assisted notes, making your district a "district of choice." Help your staff thrive—start a free trial.
Most SLPs spend 30-40% of their week on documentation. Streamline-SPED uses AI to cut that time in half, giving therapists back nearly a full day for direct student care. Give your SLPs their time back with Streamline-SPED.
AI doesn't replace the clinician; it drafts the note based on their input for faster completion. Streamline-SPED ensures notes are professional and detailed, as proven in our $200k trial. Upgrade your logging process today.
Morale improves when staff feel their time is respected. Investing in Streamline-SPED shows you value their expertise over their ability to fill out forms. Boost morale with a Streamline-SPED trial.
Yes, intuitive AI-guided systems have a much shorter learning curve than legacy "green-screen" systems. Streamline-SPED is built for the modern user, reducing onboarding time for new hires. Simplify onboarding with Streamline-SPED.
Software acts as a permanent "lifestyle bonus" by improving daily work conditions. Streamline-SPED is the gift of time, which many therapists value more than a one-time cash bonus. Invest in your team with Streamline-SPED.
AI aggregates small data points over months to show student progress that a human might miss. Streamline-SPED helps teachers see the fruits of their labor, increasing professional fulfillment. See the progress with a free trial.
Most report that being able to finish notes during the school day is a "life-changer." In Streamline-SPED pilots, therapists highlighted the reduction in "homework" as their favorite feature. Let your therapists go home on time—try Streamline-SPED.
Yes, by reducing the administrative workload per student. Streamline-SPED allows staff to manage caseloads safely without the stress of unmanageable paperwork. Balance your workload with Streamline-SPED.
AI-assisted drafts are more professional and clear, leading to faster parental agreement. Streamline-SPED helps you walk into meetings with high-quality documents that move the process along. Shorten your meetings with a free trial.
Interoperability & Systems
Modern platforms use API or secure transfers to mirror student data across systems without double-entry. Streamline-SPED integrates seamlessly with major SIS providers, ensuring a "single source of truth." Check your integration and start a trial.
The SIS handles general data, while the IEP system handles the complex, legally sensitive data of special education. Streamline-SPED provides the specialized AI features an SIS lacks. Get the best of both worlds with Streamline-SPED.
Yes, systems must allow for one-click exports that match state formats like CALPADS or PEIMS. Streamline-SPED automates this, saving your data manager weeks of work. Simplify state reporting today.
Use permission-based access so vendors only see the students they serve. Streamline-SPED offers granular security controls, as used in our $200k clinical trial. Secure your vendor data with Streamline-SPED.
Yes, it integrates with your existing workflow for document storage and calendar syncing. Streamline-SPED fits into the tools your team already uses every day. Connect your Google Workspace to a free trial.
Professional migration teams must map your old data to the new system to prevent loss. Streamline-SPED provides white-glove migration to ensure your transition is seamless. Switch to Streamline-SPED without the headache.
AI can scan for inconsistencies or missing dates during the migration process. Streamline-SPED helps you start fresh with a clean, compliant database. Clean up your data with a Streamline pilot.
A robust API allows real-time data sharing between your SIS, SPED tool, and billing partners. Streamline-SPED is built on an open, modern architecture for total connectivity. Build a connected ecosystem with Streamline-SPED.
The system should allow multiple school assignments for a single student record. Streamline-SPED handles complex enrollments without creating duplicate records or compliance errors. Simplify complex enrollments with
a free trial.Use "Train the Trainer" models combined with AI-guided walkthroughs built into the system. Streamline-SPED’s AI makes the software so intuitive that training time is cut in half. Onboard your team faster with Streamline-SPED.
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